Guide to apply Access License and Renewal Access License
How to apply
In order to apply for Access Licence or renewal of Access Licence, you are required to visit Sabah Biodiversity Access & Export Licence Online Application. To access this system, please visit http://eg.jpkn.sabah.gov.my/SSO_sablicense/
Paper applications are only acceptable in exceptional cases where it is not possible for you to apply online after consulting Sabah Biodiversity Centre, the secretariat for Sabah Biodiversity Council.
The online application system consists of:
- sign up feature that allows you to create your login ID upon your first sign up as new user. This account enables you to apply for Access Licence, renewal of Access Licence and Export Licence when the need arises. You do not need to apply for new ID for your subsequent application.
- 7 sections of questions, where you will be required to provide information about your application including entering your research proposals or progress report (for renewal only).
- further questions require you to upload the following supporting documents:
- A copy of passport photo
- A copy of your passport or MyKad
- Letter of support from Malaysia institution to support your research in Sabah
- Letter of consent / appointment from your Malaysia counterpart to agree to be your Local Collaborator
- Letter of support from institution that will sponsor your research
- Letter of permission from the resource manager(s) of the area(s) where the access will be taken place
- Location map(s) where the access will be taken place
- a declaration for you to read and confirm regarding the information and documentation provided in your application.
What you should know before applying for license
Your application will not be processed until all the necessary supporting documents and information have been received. It is your responsibility to make sure that any required supporting documents must be submitted together with your completed application form. Since the process of obtaining letter of support/consent/appointment/permission and subsequently Access Licence (should your application is successful) will involve time and certain procedures of different organisations, you should be aware of the requirements and make prior arrangements to obtain the necessary documents as soon as you have decided to apply.
Guide to Access License application process
(Academic purposes only)
Step 1
Create login ID (if you have applied before, go to Step 2)
Step 2
Login with your username (primary email address) and password which you have created
Step 3
Complete your application form online
Your application is saved as draft
Your application has been submitted to Sabah Biodiversity Centre
Step 4
Application Process
Your application is in order and awaiting for evaluation process
Your application will not be considered complete until all the necessary supporting materials have been submitted. If the form is incorrectly completed, your application will not normally be assessed. Please provide information as requested by Sabah Biodiversity Centre through email notification
Step 5
Evaluation Process
Completed application will be sent for:
Security screening by Royal Malaysian Police
Final decision by Access and Export Licence Committee
Step 6
Approved or Rejected
Your application is successful *
Your application is not approved by Sabah Biodiversity Council. You may appeal through Sabah Biodiversity Centre within the period of 3 months beginning from the date of receipt of the decision
* You are required to complete the Statutory Declaration Form before we can issue the Export Licence. Please take note that the Statutory Declaration Form must be signed in the presence of a Sessions Court Judge, Magistrate, or Commissioner for Oaths in Sabah/Malaysia.
Print out and complete the Statutory Declaration Form and hand it over to SaBC office in order to collect Access Licence in person. You may download the form here. After obtaining your licence, you are also required to apply for relevant pass from the State Immigration of Sabah, Kota Kinabalu.Guide to Access License application process
(Commercial purposes only)
Step 1
Create login ID (if you have applied before, go to Step 2)
Step 2
Login with your username (primary email address) and password which you have created
Step 3
Complete your application form online
Your application is saved as draft
Your application has been submitted to Sabah Biodiversity Centre
Step 4
Application Process
Your application is in order and awaiting for evaluation process
Your application will not be considered complete until all the necessary supporting materials have been submitted. If the form is incorrectly completed, your application will not normally be assessed. Please provide information as requested by Sabah Biodiversity Centre through email notification
Step 5
Evaluation Process
Completed application will be sent for:
Security screening by Royal Malaysian Police
Final decision by Sabah Biodiversity Council
Step 6
Approved or Rejected
Your application is successful *
Your application is not approved by Sabah Biodiversity Council. You may appeal through Sabah Biodiversity Centre within the period of 3 months beginning from the date of receipt of the decision
* You are required to complete the Statutory Declaration Form before we can issue the Export Licence. Please take note that the Statutory Declaration Form must be signed in the presence of a Sessions Court Judge, Magistrate, or Commissioner for Oaths in Sabah/Malaysia.
Print out and complete the Statutory Declaration Form and hand it over to SaBC office in order to collect Access Licence in person. You may download the form here. After obtaining your licence, you are also required to apply for relevant pass from the State Immigration of Sabah, Kota Kinabalu.
For renewal of Access Licence, you are required to obtain new letter of consent from your Local Collaborator supporting your intention of renewing the licence and new letter of permission from the resource manager(s) of the area(s) to allow you to re-enter into their area(s) if the duration is not covered in the previous letter(s). These documents must be uploaded into your renewal online application.
You are required to apply for new access application should you change your research topic, methodology, location(s), Local Collaborator(s) and/ or institution(s).
Guide to apply Export License
How to apply
In order to apply for Access Licence or renewal of Access Licence, you are required to visit Sabah Biodiversity Access & Export Licence Online Application. To access this system, please visit http://eg.jpkn.sabah.gov.my/SSO_sablicense/
Paper applications are only acceptable in exceptional cases where it is not possible for you to apply online after consulting Sabah Biodiversity Centre, the secretariat for Sabah Biodiversity Council.
The online application system consists of:
- sign up feature that allows you to create your login ID upon your first sign up as new user. This account enables you to apply for Access Licence, renewal of Access Licence and Export Licence when the need arises. You do not need to apply for new ID for your subsequent application.
- 5 sections of questions, where you will be required to provide information about your application.
- further questions require you to upload the following supporting documents:
- A copy of passport photo
- A copy of your passport or MyKad
- Letter of support from Malaysia institution that will collaborate in this research (This is a letter to support your need to export biological resources out of Sabah)
- Letter of consent / appointment from your Malaysia counterpart to agree to be your Local Collaborator
- a declaration for you to read and confirm regarding the information and documentation provided in your application.
What you should know before applying for license
Your application will not be processed until all the necessary supporting documents and information have been received. It is your responsibility to make sure that any required supporting documents must be submitted together with your completed application form. Since the process of obtaining letter of support/consent/appointment/permission and subsequently Export License (should your application is successful) will involve time and certain procedures of different organizations, you should be aware of the requirements and make prior arrangements to obtain the necessary documents as soon as you have decided to apply. This Export License is a single-use license, therefore subsequent export activities would require new export application.
Guide to Export License application process
(Academic purposes only)
Step 1
Create login ID (if you have applied before, go to Step 2)
Step 2
Login with your username (primary email address) and password which you have created
Step 3
Complete your application form online
Your application is saved as draft
Your application has been submitted to Sabah Biodiversity Centre
Step 4
Application Process
Your application is in order and awaiting for evaluation process
Your application will not be considered complete until all the necessary supporting materials have been submitted. If the form is incorrectly completed, your application will not normally be assessed. Please provide information as requested by Sabah Biodiversity Centre through email notification
Step 5
Evaluation Process
Completed application will be sent for:
Security screening by Royal Malaysian Police
Vetting process by Access and Export License Committee *
Final decision by Sabah Biodiversity Council
*Should your application is not supported by the Access and Export License Committee, you will be notified through email to provide relevant documents to further support your application so that it can be brought forward to Sabah Biodiversity Council for final decision.
Step 6
Approved or Rejected
Your application is successful *
Your application is not approved by Sabah Biodiversity Council. You may appeal through Sabah Biodiversity Centre within the period of 3 months beginning from the date of receipt of the decision
* You are required to complete the Statutory Declaration Form before we can issue the Export Licence. Please take note that the Statutory Declaration Form must be signed in the presence of a Sessions Court Judge, Magistrate, or Commissioner for Oaths in Sabah/Malaysia.
Print out and complete the Statutory Declaration Form and hand it over to SaBC office in order to collect your Export License in person. You may download the form here
Guide to Access License application process
(Commercial purposes only)
Step 1
Create login ID (if you have applied before, go to Step 2)
Step 2
Login with your username (primary email address) and password which you have created
Step 3
Complete your application form online
Your application is saved as draft
Your application has been submitted to Sabah Biodiversity Centre
Step 4
Application Process
Your application is in order and awaiting for evaluation process
Your application will not be considered complete until all the necessary supporting materials have been submitted. If the form is incorrectly completed, your application will not normally be assessed. Please provide information as requested by Sabah Biodiversity Centre through email notification
Step 5
Evaluation Process
Completed application will be sent for:
Security screening by Royal Malaysian Police
Final decision by Sabah Biodiversity Council
Step 6
Approved or Rejected
Your application is successful *
Your application is not approved by Sabah Biodiversity Council. You may appeal through Sabah Biodiversity Centre within the period of 3 months beginning from the date of receipt of the decision
* You are required to complete the Statutory Declaration Form before we can issue the Export Licence. Please take note that the Statutory Declaration Form must be signed in the presence of a Sessions Court Judge, Magistrate, or Commissioner for Oaths in Sabah/Malaysia.
Print out and complete the Statutory Declaration Form and hand it over to SaBC office in order to collect Export License in person. You may download the form here.